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Vacancy: Co-ordinator

Deadline for applications: 11th November 2021, 11:59pm
Download the full job description and person specification here


About MayDay Rooms:
MayDay Rooms (MDR) is an education charity established in 2013. It aims to safeguard histories and documents of radicalism and resistance by connecting them with contemporary struggle and protest, and by developing new forms of dissemination and collective self-education. Our building contains an archive of radical historical material. Alongside our material archives, we create and maintain digital archives and databases of radical history, with the hope that these traces of the past might freely be taken up and put to use in present struggles.

Our archival holdings are focused on social movements, resistance campaigns, experimental culture, and the liberation of marginalised and oppressed groups 1960s to the present: they contain everything from recent feminist poetry to techno paraphernalia, from situationist magazines to histories of industrial transformation, from educational experiments to anti-racist struggles. Alongside our paper archive, MDR hosts a number of digital archives and maintains online platforms for the dissemination of radical archival material. Our aim is not merely to gather together traces of past radicalism, but to make these sources widely available, and to bring them to life in new, exciting, and challenging ways.

As well as housing an archive, our building functions as an organising and educational space for activists, social movements, troublemakers, and radicals. We also run a full programme of events including film screenings, poetry readings, archiving workshops, historical talks, discussion and reading groups, and social nights. During the pandemic, we have been continuing much of our work online, and have recently returned to working from our building on Fleet Street. MDR aims to be an accessible and friendly place for all oppressed groups, and is a trans* inclusive space.

About the Role:
MayDay Rooms is run by a small group of Core Staff members. Our activities range from archive visits, to organising and participating in events, conferences and festivals, creating publications, and providing meeting and working spaces for a range of radical groups. MDR’s Co-ordinator is the first point of contact for the organisation, responding to room booking, general contact and administration related enquiries. The Co-ordinator also oversees the general running of the organisation and the building, the implementation of MDR’s projects and activities, while collaborating with the rest of the Core Staff group to programme events, to help with the “activation” of the archive, as well as facilitating archive visits, fundraising, and participating in general decision making.

You will work as part of a small collective within the context of a busy working building, which hosts events, meetings, other working collectives and other archives. You will be comfortable and confident working in a building whose users are diverse and may include activists, recent migrants to the UK, non-English speakers, vulnerable people, victims of violence, LGBTQI+, Black and people of colour. You will be working in an environment that requires sensitivity, confidence and openness to new people and new situations, as well as handling potentially sensitive personal data.

We are looking for someone who is engaged in political movements, imaginative, happy to multi-task and who will take initiative to pull our collective work in new directions. The aim of the role is to maintain the overall running of the organisation and the building, to increase funding streams to ensure its future, and to manage and oversee projects. The successful candidate will bring their own character and political imagination to MDR, and will possess a political sensitivity and knowledge of the current political activity in UK. You will have a collective approach to working, a high organisational capacity, including multi-tasking and working under pressure, and a track record of successful fundraising.

As MayDay Rooms operates with a small Core Staff group, it is imperative for new members to be able to work independently and collaborate with the rest of staff. At MayDay Rooms our Core Staff group decision-making process takes place by consensus. MDR has a Trustee board with which the staff group meets quarterly.

This job description is a way to sketch the main responsibilities of the role but there is space to adapt it, and the new member should be willing to reshape the role in collaboration with the rest of the staff and Trustees. The main responsibilities include:

  • Organising all administrative tasks relating to the hiring out of the rooms, including invoicing and collaborating with the finance worker to check and maintain payments;
  • Maintaining an overview of scheduling, communications, meetings, building use;
  • Ensuring that the building is kept clean and supplies stocked, building maintenance schedule is upheld and any breakages, leaks, etc. are dealt with, and keeping a register of key holders;
  • Organising regular meetings of the core staff and trustees, including scheduling, making agenda, and taking minutes;
  • Acting as primary liaison for Charities Commission, Companies House, Glass-House Trust, and all public enquiries, including preparing Annual Report;
  • Overseeing and ensuring that MDR’s policies and work flows are implemented;
  • Maintaining digital calendars, email lists; preparing and send monthly announcement emails;
  • Maintaining the enquiries database, including peer organisations and suppliers;
  • Coordinating and documenting work undertaken by freelance staff;
  • Coordinating and overseeing projects and MDR’s activities;
  • Maintaining a list of possible funders’; writing funding applications organising their submission, and managing funded work in line with grants;
  • Together with the rest of the Core staff group updating social media, programming events, participating in Building Collective meetings, and facilitating archive visits and “activation”;
  • Represent MDR to the public, ie presentations at conferences and festivals;
  • Lead the direction of the organisation while being responsive to political changes happening.

We are also happy to fund any suitable training you might want to undertake.


Person Specification:

Essential criteria:

  • Proven commitment to radical politics, movements and culture;
  • Motivated by the mission of MayDay Rooms;
  • Meticulous, highly organised and attentive to detail;
  • Experience in co-ordinating funded projects and/or working groups;
  • Experience in fundraising;
  • Experience in administration;
  • Positive attitude towards the public, and a proven ability to deal with public enquiries;
  • Commitment to the creation and maintenance of a space that is welcoming to a politically and culturally diverse range people using the building; general awareness of the way the role, physical space, working practices and social relations contribute to this;
  • Experience of, or good understanding of, what is meant by collective working.

Desirable Criteria:

  • Previous experience in co-ordinating the activities of an organisation;
  • Experience in using finance software;
  • Ability to learn a range of position-related software applications;
  • Experience in forming partnerships with external organisations.


How to Apply:
Please send a cover letter (no more than 1000 words) detailing how you fulfil the criteria in the person specification along with a CV to in-formation@maydayrooms.org. If you don’t feel comfortable sending a CV, please offer a summary of your experience in another format. What we mainly want to know about is all of your relevant experience in co-ordinating teams and/or organisations, your experience in fundraising, your commitment to radical politics and your experience in working collectively.

We encourage applications from Black people and people of the global majority* and/or LGBTQI+ candidates.

We would appreciate it if you would fill out our equal opportunities mentoring form to accompany your application. Download it here.
Download the full job description and person specification here

The deadline for applications is 11:59pm Thursday 11th Nov 2021.

Terms and Conditions:
The standard working week for this post is 21 hours (0.6 FTE). Flexibility will be required in the case of urgent deadlines or emergencies. Some out of hours work should be expected, for which time off in lieu will be given.
All MayDay Rooms workers are paid £15.94 per hour.
Holiday allowance 21 days per year (35 days FTE).
This is a permanent position. There is a probationary period of six months.

Please be aware that there is no step-free access in the building.

The building is on four floors and there is no lift, so there is very limited disability/step-free access. We’re in the process of carrying out an access audit of the building but this will hopefully be completed by the end of 2021.


* The term ‘People of the global majority coined by Dr. Barbara J. Love is inclusive of non-white folk around the world. It renders non-white people’s identities independent of whiteness, and it also affirms non-white people’s inherent power as the majority of the world’s population (Lim, D 2020)’. We thanks Voices that Shake! for their guide of Language and Terms for helping highlight this (https://voicesthatshake.org/about-us/).



Vacancy: Archivist (DEADLINE PASSED)

Deadline for applications: 14th October 2021, 11:59pm

About MayDay Rooms:
MayDay Rooms (MDR) is an education charity established in 2013. It aims to safeguard histories and documents of radicalism and resistance by connecting them with contemporary struggle and protest, and by developing new forms of dissemination and collective self-education. Our building contains an archive of radical historical material. Alongside our material archives, we create and maintain digital archives and databases of radical history, with the hope that these traces of the past might freely be taken up and put to use in present struggles.

Our archival holdings are focused on social movements, resistance campaigns, experimental culture, and the liberation of marginalised and oppressed groups 1960s to the present: they contain everything from recent feminist poetry to techno paraphernalia, from situationist magazines to histories of industrial transformation, from educational experiments to anti-racist struggles. Alongside our paper archive, MDR hosts a number of digital archives and maintains online platforms for the dissemination of radical archival material. Our aim is not merely to gather together traces of past radicalism, but to make these sources widely available, and to bring them to life in new, exciting, and challenging ways.

As well as housing an archive, our building functions as an organising and educational space for activists, social movements, troublemakers, and radicals. We also run a full programme of events including film screenings, poetry readings, archiving workshops, historical talks, discussion and reading groups, and social nights. During the pandemic, we have been continuing much of our work online, and have recently returned to working from our building on Fleet Street. MDR aims to be an accessible and friendly place for all oppressed groups, and is a trans* inclusive space.

A full job description can be found here
A person specification detailing the criteria for selecting the successful candidate can be found here
A PDF of the job advert can be found here

About the Role:
As Archivist you will be responsible for the management of the archive at MayDay Rooms. This work includes accessioning new archival deposits; securing and conserving documents; undertaking and overseeing cataloguing; and developing ways to ‘activate’ archival materials for a range of users and audiences. You will get to know the existing archive well, and guide users who want to know about materials, or who need direction within the archive. You will develop a strategic vision for the archive, seeking out new deposits and depositors, and developing projects to bring radical histories to audiences who might need them, and bringing those activists into the work of collective archiving of our own histories from below.

We are looking for someone who is engaged in political movements, imaginative, and who will take initiative to pull our collective work in new directions. The successful candidate will possess a good knowledge of left social and political histories in the UK. The archive currently contains over 30,000 items, most of which is made up of ephemera from social movements, activism, and artistic projects. You will work closely with the Digital Co-ordinator to design and manage cataloguing systems for these objects (many of which were produced informally, and may lack normal metadata such as titles and dates!) You will work intensively with archival depositors to design ways to best preserve their material histories in ways that make their stories legible and accessible. You will work with the Public Engagement Co-ordinator to develop and deliver events, and to present the archive to members of the public through events and publications. You will develop relationships with external organisations, ranging from activist groups and networks to community organisations, art galleries, universities, and sisterly archives. You will work with the whole core staff team of MDR to design and undertake longer-term projects, and will contribute to fundraising and the development of the organisation as a whole.

You will work as part of a small core staff team within the context of a busy working building, which hosts events, meetings, other working collectives and other archives. As MayDay Rooms operates with a small staff team, it is imperative for new members to be able to work independently and collaborate with the rest of staff. At MayDay Rooms our core staff team decision-making process takes place by consensus. MDR has a Trustee board with which the core staff team meets quarterly.

Meanwhile, you will be comfortable and confident working in a building whose users are diverse and may include activists, recent migrants to the UK, non-English speakers, vulnerable people, victims of violence, LGBTQI+, Black and Ethnic minority groups. You will be working in an environment that requires sensitivity, confidence and openness to new people and new situations, as well as handling potentially sensitive personal data.

A full job description can be found here
A person specification detailing the criteria for selecting the successful candidate can be found here
A PDF of the job advert can be found here

How to Apply:
Please send a cover letter of no more than 1000 words and a CV, describing your motivation for applying for the job, your relevant experience, and how you meet the essential and desirable criteria in the person specification to in-formation@maydayrooms.org

We would appreciate it if you would fill out our equal opportunities mentoring form to accompany your application. Download it here

The deadline for applications is 11:59pm Thursday 14th October 2021.

We encourage applications from BAME/PoC and/or LGBTQI+ candidates.

Terms and Conditions:
The standard working week for this post is 21 hours (0.6 FTE). Flexibility will be required in the case of urgent deadlines or emergencies. Some out of hours work should be expected, for which time off in lieu will be given.
All MayDay Rooms workers are paid £15.94 per hour.
Holiday allowance 21 days per year (35 days FTE).
This is a permanent position. There is a probationary period of six months.

Please be aware that there is no step-free access in the building.

The building is on four floors and there is no lift, so there is very limited disability/step-free access. We’re in the process of carrying out an access audit of the building but this will hopefully be completed by the end of 2021.